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Fleet Administrator

Date: 18-Jun-2022

Location: Nottingham, GB

Company: XPO Logistics

Logistics done differently.


Here at XPO, we’re looking to bring in a Fleet Administrator at our new customer site in Nottingham on a permanent basis. Working as part of our transport team, this position will play a key part in keeping our trucks moving and ensuring we’re up to date with all fleet related administration across the contract. Based out of Nottingham, you’ll operate Monday to Friday across core working hours, 0900-1700.


Pay, benefits and more:


We’re looking to offer a salary of up to £25,000 per annum. In addition, we offer 25 days holiday (plus bank holidays), as well as the option to buy additional days. You’ll have access to a variety of high street discounts, cycle to work scheme, a workplace pension and many other benefits.


What you’ll do on a typical day:


  • To raise purchase orders in an accurate and timely manner for invoices received.
  • Produce a Daily Delivery Report and forward to the customer each morning.
  • To ensure all administrative traffic duties are carried out as necessary and to a high

level of accuracy and professionalism

  • To ensure that defected vehicles are recorded on traffic sheets
  • Ensure all vehicles/trailers are inspected/serviced/MOT as per service schedule.
  • Always keep vehicle files up to date. Ensure paperwork is received
  • To achieve weekly and monthly KPIs as set by the business and / or Customer Service

Level Agreements, escalating any issues impacting on these to line management

  • To use all IT based systems in the effective delivery of their role including SAP, WTS, DDL
  • Support Planning Team as required by advising deliveries to customers
  • To ensure compliance with Company Health & Safety requirements highlighting any

concerns to line management

  • To support the management team in the development of other colleagues
  • To identify and highlight to management any potential improvement opportunities
  • To demonstrate the Company Values in the undertaking of their role
  • To undertake any other reasonable task as required.
  • To always display the highest standards of customer service.
  • To undertake any relevant training events in line with own personal development needs

and business requirements



What you need to succeed at XPO:


  • Understanding of Transport Legislation
  • Strong administration skills are highly desirable, with the ability to work in a fast-paced environment,
  • Knowledge of Health and Safety requirements
  • Excellent IT skills (Word, Excel, Outlook)
  • Experience of purchasing system - SAP
  • Effective communication skills (verbal and written)
  • Ability to work under pressure and react quickly to customer
  • requirements
  • Effective Customer Service Skills


Be part of something big.


XPO is a leading provider of world-class solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make XPO a great place to work.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review XPO's candidate privacy statement here. 

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