Senior Administrator, Office Operations

What you’ll need to succeed as a Senior Administrator, Office Operations at XPO

At a minimum, you’ll need:

• Bachelor's degree or equivalent related work or military experience
• 2 or more years of experience in an administrative or executive support role
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlines
• Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application process here: https://goo.gl/ZTP293

Preferred qualifications:

• An eye for detail, meticulous grammar and tons of creativity
• Ability to maintain confidentiality surrounding company materials and information
• Highly-organized work style with excellent interpersonal skills
• A "no job is too big or too small" attitude

About the Senior Administrator, Office Operations job

Pay, benefits and more:

• Competitive compensation package
• Full health insurance benefits available on day one
• Life and disability insurance
• Earn up to 15 days of PTO over your first year
• 9 paid company holidays
• 401(k) option with company match
• Education assistance

What you’ll do on a typical day:

• Foster a welcoming environment and provide exemplary customer service for visitors, employees and c-suite executives
• Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Plan and arrange domestic and international travel itineraries and accommodations
• Maintain cleanliness of all pantries, conference rooms, copy centers and reception area
• Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access
• Support onboarding of new employees; distribute ID badges, set up workspace and provide all pertinent office and office park procedural information
• Provide analytical and operational support as needed, including preparing simple reports, monitoring basic metrics, and assisting with ad‑hoc projects.
• Assist with vendor management and financial administration tasks, including purchase requests, invoice processing, and coordination with internal stakeholders.

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO. 

We are proud to be an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. 

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification. 

Review XPO's candidate privacy statement here.